- Table Shortcut button
- To insert a table into a Word document, you have
two choices. The first being the Table shortcut button.
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When you click and hold your mouse over this button,
a pop-up window will appear like this one: |
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Drag your mouse over the boxes to create the wanted
size of your table. (If you want a table that is
bigger than the pop-up window, just keep dragging
your mouse, the window will enlarge.) Let go of
your mouse and the table will appear in your document. |
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Word has preset dimensions for tables. The table
you create using the shortcut button will automatically
be this preset size. You can change the size of your
columns and rows by clicking on the lines (once a double
arrow icon appears) and dragging the lines up and down
or sideways.
- Table/Insert/Table
- The second way to insert a Table into your document
is to go under Table in the menu bar, select Insert
then select Table. . . This dialog box will appear:
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Create the size of your table in the first two boxes.
AutoFit behavior allows you to determine the
size of the column. Auto is the preset size. You
can select a specific inch height by clicking
on the small arrows in the box.
AutoFormat. . .has predesigned tables. Go ahead
and look at these. Play around with the different
choices.
Click OK to create your table. |
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- Changing the Table Properties
- You can make your table a specific size and choose
the location on your page by clicking on Table in
the menu bar and selecting Table Properties. A dialog
box will appear. Note the different “tabs”
across the top of the window.
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- Table tab
- This is where you decide what width you want
the table. Click in the white square to put
a checkmark. Then the preferred width boxes
will turn white and you can enter the number
and unit of measure you want.
Note: If you would prefer to just work with
the rows and columns (creating specifics for
each), leave this as is and go to the next tabs.
You can also align the table within your document
by clicking on a picture.
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- Row tab
- Make sure the Rows you want to make changes
to are listed at the top. (Before you open Table
Properties, you can highlight specific rows
or highlight the whole table. The highlighted
rows will be listed here.)
Click in the box where it says “Specify
height:” Then select the size you want.
In the “Row height is:” box, click
on the arrow to select Exactly.
To make changes to different rows without having
to close the Table Properties box and start
over, click on the Previous Row or Next Row
button.
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- Column Tab
- Before you do the column width, make sure
you have the column you want selected. It is
shown at the top. To choose a different column,
click on the Previous Column or Next Column
buttons.
Then click in the “Preferred width”
box and type in the size you want.
When you are done click the OK button.
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- To insert a row or column into an already
created table
- Click in the table where you want to insert a column
or row. Under Table in the menu bar, select Insert.
. . Then select either Rows above, Rows Below, Column
to the Left, or Column to the Right.
- To delete a table, row, column or cells
- Highlight the row, column, cells, or entire table
that you want to delete. Under Table select Delete.
. . and then make your choice.
To quickly highlight the entire table,
move your mouse to the upper left-hand corner of the
table until this symbol appears: 
Click on it once.
To quickly highlight a row, move your
cursor over the beginning of the row. The cursor will
turn into a solid, black arrow. Click once to select
the first cell. Click twice to select the entire row.
To quickly highlight a column, move
your cursor to the top of the column until it turns
into the solid, black arrow. Click once to highlight
the column.
NOTE: To learn more about what you
can do to the table, take a look under the Table option
in the menu bar. There are a lot of different things
you can “play” with. Sometimes this is
the best way to learn what is available.
Formatting a table- You can make your table look fancy by changing
the background colors or the borders of the entire
table, or individual rows, columns or cells.
Highlight the part of the table you want to change.
Under Format in the menu bar, select
Borders and Shading. . .
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This window will appear:
Borders
With the Borders tab selected, you can change
the borders by making selections to the setting:
Click on the one you want.
Select the style of the border here:
Change the color and width of the border here:
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| The Preview section will show you what
your borders will look like. You can change one part of
the border selecting a new border style, color, and/or
width, then clicking on the small boxes in the Preview
section. Play around with this to see what changes you
can make.
NOTE: The Apply to:
box can be changed to select the entire table. Click
on the small triangle at the end of the box and select
Table. |
- Shading
- Highlight the cell, row, or column you want
to shade. Under Format select Borders and Shading.
. .
Select the color you want to use by clicking
on a square.
Select a pattern by clicking on the small arrow
at the end of the box.
Select a secondary color (if desired) by clicking
on the small arrow.
Click OK.
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- Changing Font format
- Type the information you want into your table.
Use the tab key or arrow keys to move from one cell
to the next.
To change the formatting of the text,
highlight the cell, row or column you want to format.
Using the shortcut buttons at the top of your screen
you can change the font type, size, style, and alignment
(left, center, right).
To change the alignment of the text from top,
center or bottom of the cell. (Vertical alignment)
Under Table and select Table
Properties. Under the Cell tab
select the vertical alignment choice you want.
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